Appendix 1: Useful resources for safety and employment

Effective governance Recruiting and managing school staff: A guide for boards of trustees. 2012. Ministry of Education.

This series of resources is comprehensive and designed to help boards review current practice. It refers readers to the NZSTA site and the NZSTA industrial advisers for the details of what to do. See

NZSTA provides guidance for boards on employment matters. The association provides a comprehensive and very practical check list to work through with templates and documents to support appointment actions and decision-making in its section ‘Board as employers’. See

The NZSTA application form template provides comprehensive questions for applicants, and prompts employers in the actions they need to take such as updating job descriptions, developing specifications for the role, police vetting, and sighting of qualifications.

NZSTA, NZEI and MOE have developed specific guidelines to support boards when they appoint principals. These are on the NZSTA website and include:

  • NZSTA/MoE/NZEI Appointing a primary school principal, Good Practice Approach 2009
  • NZSTA Guidelines for boards of trustees: Principal Appointment 2005.

The 2005 publication refers to the Privacy Act and recommends including authorisation to contact past employers in addition to the named referees. However, the 2009 Good Practice resource refers only to named referees. Therefore these resources need to be read together.

The Ministry provides notes about advertising and the requirements around registration, police vetting, collective agreements, and individual employment agreements. It also provides a short checklist of recommended behaviours. See

NZSTA has developed a Code of Conduct template for boards. This describes a process schools can use to develop their own Code of Conduct.See

Safe not Sorry (Child Matters, 2012) has been developed as a guide for organisations in which adults are involved with children and young people, such as schools. It includes sample application forms, checking forms and more, to help keep child abusers out of organisations responsible for children. It is available from

Guidelines forBoard Assurance Statement (BAS), Whānau Assurance Statement (WAS) and Self-Audit Checklists.

As part of the Minister of Education’s response to the Ministerial Inquiry, ERO has amended the Board Assurance Statement, Whānau Assurance Statement, and its Guidelines for completing these checklists. Since Term 4 2012, ERO has sought assurance from schools and kura about the quality of their employment practices.

The Guidelines (Section 4 – Personnel Compliance Guide) include a brief discussion of what best practice looks like in making staff appointments, and check points in the Self-Audit Checklists (Section 4 – Personnel) drawing from the Personnel provisions in relation to the education service contained in the State Sector Act 1988, National Administration Guideline 3, and Ministry and NZSTA guidance papers. See

PPTA has developed guidelines for the appraisal process and the use of Professional Standards and Registered Teacher Criteria for secondary schools Appraisal using the Standards and Criteria. How to use the Professional Standards and Registered Teacher Criteria and make them useful, reasonable and meaningful. See

 A range of agencies have signed agreements about the way they will work together:

In 2004 NZSTA and the Department of Internal Affairs (DIA) signed a Memorandum of Understanding on processes to promote co-operation and co-ordination between the parties to ensure the safety of children in schools. See

The Ministry of Education, NZSTA, and Child, Youth and Family (CYF) are committed to ensuring a safe and supportive learning environment for all students. The following protocol and guidelines assist boards of trustees, principals and school staff in dealing with child abuse and neglect, and the management of child abuse allegations against board employees.

The Memorandum of Understanding between the Ministry and CYF sets out in detail how the two agencies will work together to ensure the safety and education of vulnerable children. Child protection training for identifying at-risk children and potentially dangerous situations is included along with who to work with and what action to take.See